5 productivity tips every small business needs to use

Five productivity tips that will stop overwhelm in your business

This month I really wanted to talk about productivity. Lots of people think that I am super organised. I guess, I am but it has taken a lot of hard work. I’ve had to teach myself how to do this. Because I am dyslexic being organised is much harder for me.

I am going to share my 5 productivity tips that keep me organised.

Tip 1 – Outsource

Don’t get me wrong, I’m not suggesting that everyone runs out and outsources before they are ready to. However it is the one thing that helped me get more organised instantly.

When I first started my community management business I pretty much outsourced to my wonderful VA from the get-go. I knew from past experience that I could not do everything myself. I just wasn’t very good at replying to emails on time and keeping track of things.

My VA sets up Calendly which stops me getting double booked.   She proofreads everything for me because I’m dyslexic. And helps me with everyday admin – basically just lots and lots of things.

Tip 2 –  Time Tracking

A friend of mine, Sally Farrant, basically made me do this. She told me to use something called Toggl and track everything I was doing in a month. This really helped me see where I was spending time & where I was wasting time. And importantly what I could potentially outsource. Give it a go, Toggl is free to use. I’m sure that there are other software options out there. This is my favourite. Try it. Track yourself for a month and let me know what it shows you (and what you discover.)

Tip 3 –  Asana 

I absolutely love Amy Mitchell. Amy first introduced me to Asana and it was super daunting when I started. However once I got everything in there it has become my life line. It’s the first thing I look at every morning when I start work. And it’s the last thing I look at when I finish work. It tells me what I need to do that day. If there are any important appointments and it’s a great way to communicate with my VA. I’d definitely recommend having a look at something like a Asana. There’s also Trello, Clickup and Monday that work pretty similar. Have a look at any of them because it will really help your productivity

Tip 4 –  Plan your day the night before

I don’t always do this but when I do it certainly helps. I have a pad on my desk that has a calendar down one side. Down the other I put any meetings I’ve got planned the next day. And anything important that needs doing. So at any time in the day, I can just have a quick look and see what’s happening. I go over with a highlighter once it’s done and it just keeps me on track throughout the day

Tip 5-  Time off

Now I know this might sound counterproductive but honestly taking time off actually helps with productivity. If you work and work and work then you will end up not getting anything done. Whenever I feel like I am at that point where I can’t focus anymore. Or I’m not getting anything done, I take time out to do something for me.

 

If you want to find out more about Asana, check out Amy’s FREE training